> ## Documentation Index
> Fetch the complete documentation index at: https://docs.overflow.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Funds

> Organize giving by purpose (Tithes, Missions, Building Fund) across every campus.

Funds let you organize giving by purpose (Tithes, Missions, Building Fund, seasonal offerings) so donors and staff always know where a gift is going.

## Prerequisites

Funds are in beta and enabled per organization. If you don't see the Funds area under **More > Funds**, reach out to your Overflow contact to have them turned on for your account.

Only Organization admins can create, edit, or archive funds today.

## How Funds work

A fund is the purpose or designation of a gift. Funds live at the organization level, so a single fund like Missions can be shared across every campus rather than duplicated per location. Funds and locations are independent, so a gift can be to the Dallas campus for Missions.

Every fund has two settings that work together:

* **Lifecycle status:** Active, Inactive, or Archived.
* **Visible to donors:** on or off, only meaningful while the fund is Active.

Think of it this way: Hidden means "don't feature it right now." Inactive means "pause it entirely."

## Create and manage funds

Funds live in **More > Funds** in the Nonprofit Dashboard.

<Steps>
  <Step title="Create a fund">
    Select **Create fund**, give the fund a name, and choose a default tax deductibility setting. Save to add it to your list.

    <Note>Screenshot to add: Create a fund. Suggested path: `/images/nonprofits/funds/create-fund.png`</Note>
  </Step>

  <Step title="Assign the fund to campuses">
    Open the fund and choose whether it applies to all locations or a specific subset. For example, a Marriage Conference fund can be assigned to only your Salt Lake City campus.

    <Note>Screenshot to add: Assign a fund to locations. Suggested path: `/images/nonprofits/funds/assign-locations.png`</Note>
  </Step>

  <Step title="Set donor visibility">
    Use the **Visible to donors** toggle to control whether donors see and can pick the fund in the giving flow. Keeping a fund Active while Hidden lets a saved giving link keep working even though the fund isn't featured in the main flow.

    <Note>Screenshot to add: Set donor visibility. Suggested path: `/images/nonprofits/funds/donor-visibility.png`</Note>
  </Step>

  <Step title="Pause a fund with Inactive">
    From the row actions, mark the fund **Inactive** when a seasonal fund isn't running. The fund disappears from the donor giving flow, and its giving links and pledge campaigns stop working and show donors a message that the link is no longer available. Reactivate the fund when the season returns and it comes back Hidden by default, so you can review it before showing it to donors again.

    <Note>Screenshot to add: Pause a fund. Suggested path: `/images/nonprofits/funds/pause-fund.png`</Note>
  </Step>

  <Step title="Archive a fund you're done with">
    From the row actions, choose **Archive** when you're truly finished with a fund. Archiving is permanent by design, so records stay trustworthy, and everything the fund has ever received stays in your reports and history.

    <Note>Screenshot to add: Archive a fund. Suggested path: `/images/nonprofits/funds/archive-fund.png`</Note>
  </Step>
</Steps>

## What each state does

| Status          | Donor giving flow            | Giving links and pledge campaigns            | Staff manual entry                                           |
| --------------- | ---------------------------- | -------------------------------------------- | ------------------------------------------------------------ |
| Active, visible | Available to donors          | Work normally                                | Available                                                    |
| Active, hidden  | Not shown to donors          | Saved links keep working                     | Available                                                    |
| Inactive        | Removed from the giving flow | Stop working with a link-unavailable message | Available; the fund is labeled Inactive in staff entry menus |
| Archived        | Removed from the giving flow | Blocked                                      | Blocked; no new gifts can be recorded                        |

Allowed changes: Active can move to Inactive and back, Active can move to Archived, and Inactive can move to Archived. Archived is permanent.

Lifecycle status is set at the organization level, so a fund is either Active, Inactive, or Archived across every campus at once.

## Frequently asked questions

<AccordionGroup>
  <Accordion title="How do I pause a fund for the off-season?">
    Set it Inactive. Donors won't see it in the giving flow, and its giving links and pledge campaigns will stop working. When the season returns, flip it back to Active and choose when to make it visible to donors again.
  </Accordion>

  <Accordion title="Why can't I un-archive a fund?">
    Archive is permanent by design so historical records stay trustworthy. If you need to pause a fund and reopen it later, use Inactive instead.
  </Accordion>

  <Accordion title="I hid a fund but its giving link still works. Is that expected?">
    Yes. A hidden but Active fund keeps its saved links live on purpose so ongoing giving isn't interrupted. To stop the links from working too, set the fund Inactive.
  </Accordion>

  <Accordion title="Can a fund be Active at one campus and paused at another?">
    Not today. A fund's status is set once for the whole organization. To limit a fund to certain campuses, use the location assignment instead.
  </Accordion>
</AccordionGroup>

## Next step

With your funds in place, decide who on your team can manage them and what each staff member can see. See [Roles](/overflow-for-nonprofits/account-team-settings/roles) to invite users and give each one the right level of access.